5 things you must know before applying for a Conference visa
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5 things you must know before applying for a Conference visa.

If you are planning to travel abroad to attain any conference or event then you might require a conference visa. Here we will discuss the 5 things you must know before applying for a Conference visa.

5 things you must know before applying for a Conference visa.

We will discuss today

  • What is a conference visa and how it’s different from other visas?
  • Who can apply and get the conference visa?
  • Procedure to get the conference visa?
  • Where to apply and documents required to get the conference visa?
  • What to do if the visa application gets canceled?

What is a conference visa and how it’s different from other visas?

Conference visa can be issued to a foreigner in he/she wants to attain any International/national conferences at any country other than his own.

The sole purpose of this visa is to attain any conference/seminar or workshop being organized other than your country.





The conference visa can be issued if any of the following is organizing a conference/seminar/workshop.

  • Ministry or Department of Government
  • State Governments
  • Public Sector Undertakings
  • Central Educational Institutions
  • Public Funded University
  • An organization owned and controlled by the Government or State Government
  • UN and its specialized agencies
  • Reputed NGO’s
  • Private Companies.

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If you are planning to attain any conference/seminar/workshop then you must check the organizer’s status. The Organizer must have at least one of the above registration status.

It’s different from other visas because it’s can only obtain if you want to visit the country to participate in the upcoming conference/seminars or workshops. This visa is not for any business, tourism or employment purpose.

Must read: How to find academic conferences

Who can apply and get the conference visa?





Now let us understand who can apply for the conference visa. If you have a valid passport and have an invitation to attain any conference/seminar in other countries then you are eligible to apply for it with valid documents.

People who visit to attain any business or academic conferences must get the conference visa.

All academician, professors, students, lectures, research scholars, master/bachelor/postgraduate students, executives of companies and organizations can apply for the conference visa.

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You can also apply for it, If you are going with your group to present any conference paper or as a listener for any conference/seminar being organized in other countries.

You can apply at multi countries conference visa sequentially if you are planning for travel to multiple countries for conferences and seminars.

Procedure to get the conference visa

If you planning to get the Conference Visa then you need to follow these steps.

  • Search the appropriate conference/seminar/workshop for you and apply for it.
  • Complete the registration process according to the organization
  • Request the Visa invitation letter from the organizer.
  • Apply to the embassy of the respected country through online or visit to the office.
  • Pay the fees if any.
  • Get the acknowledgment and visa approval letter.
  • Take the printout and carry while travelling.



Documents required to get the conference visa

The following document are required to get the Conference visa

  1. Original Passport with at least 6 months validity.
  2. Recent colour Passport size photographs.
  3. Photocopy of passport.
  4. Online filled form.
  5. Letter of Invitation from the Organizer(Visa Invitation letter)
  6. Proof of your Residential Address.
  7. Logistic details like Hotel booking for a stay, Air tickets etc.

Embassy may ask for additional document if needed from the applicant and call for an Interview.

What to do if the visa application gets canceled?

This is the most common questions by most of the people applying for the conference visa. Let’s understand what to do?

Before applying to Conference Visa make sure all the documents you have  are original and appropriate.

Do not submit any fake invitation letter or produce any misleading information to the authority. If ou produce any fake information or wrong information then you may be banned for applying any future visa to that country.




In case if your visa application gets canceled, you can contact the organizer to reschedule your participation in some other place and date. You can also cancell the registration.

Or else you can also consider the option of a visit visa because some counties now issue the visitor business visa to attain the conference . You need to check the details from the respective embassy website or contact their consulate present in your country for the official confirmation.

So this is all about the 5 things you must know before applying for a Conference visa. 

Declaraion: The information provided in ths page should not be treated as official informaiton for Confernce Visa. If you want to apply any Conference Visa then you need to check the informaiton about requirements, Rules and regulation, and document informaiton from the respective Embassy of the country.




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2 Comments

  • mabud ali sarkar

    Suppose I will from country A to country B and I belong to country A, then in which country I have applied for Conference Visa? Do I have to apply conference VISA in country A or country B?
    Reply to me, please.

    • whatisresearch

      If you are visiting Country B, Then you need to contact the embassy of Country B at your country. You need to apply for a conference visa to travel to Country B.

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